Project Associate Job Description

Creation In Common is a team of strategic facilitators who help people lead and create together. For 19 years we have worked with regional and national nonprofits, foundations, and government agencies on organizational assessment, strategic planning, organizational development, collaboration advancement, and resource development projects. We are seeking a highly-motivated, self-starter to advance the firm’s project coordination efforts. Collaboration is at the center of what we do and we pride ourselves on deeply connecting with and helping to strengthen communities through shared creativity.

Are you someone who…

  • Gets excited about facilitating efforts that build capacity for the social impact sector
  • Is driven to build equitable systems that focus on people’s strengths, generates reciprocal relationships, and delivers high-impact solutions  
  • Thrives in a fast-paced environment and likes juggling multiple projects/tasks 
  • Is extremely organized and attentive to details
  • Loves setting up and maintaining useful systems for getting the work done 
  • Can anticipate the needs of a team and contribute to helping team members be more effective and efficient
  • Believes that good communication (in-person and on-the-phone)  requires both a professional and personal touch 
  • Understands how good organization advances collaboration and insight 

This is an early-career position ideal for individuals interested in the capacity-building field. This position will provide hands-on opportunities to do in depth learning in the arenas of organizational design and development, meeting facilitation, strategic planning, and assessment and evaluation. 

Position Description

The primary objective of this position is to provide daily project coordination and logistics as well as serve as associate counsel on specific consulting projects. A successful candidate will be extremely organized, have attention to detail, and be able to manage multiple complex projects with lots of moving parts. In addition, this candidate will be proactive and thrive on the ability to adapt quickly to changing client needs. 

Work will focus on two main areas:

Project Coordination:

  • Oversight and updating of the firm’s overall project tasks and deadlines including maintaining firm’s customer relationship management system
  • Implementation of client management systems including project launch protocol, setting up of project schedules, and scheduling of client meetings
  • Management of client and consultant agreements 
  • Setting up client files and keeping firm file system organized  
  • Orienting new consultants to the firm’s project and administrative systems
  • Management of consultants’ tasks and workflow 
  • Support of consultants’ project needs 
  • Providing administrative support to the managing partner 
  • Proofing and editing of final deliverables

Associate Counsel for Specific Projects

  • Work with the project’s lead facilitator to define meeting objectives and facilitation goals and roles of team members in facilitation 
  • Support the lead facilitator in setting project facilitation strategy 
  • Assist with facilitation and support the visualization of meeting notes both online and in-person.
  • Create meeting deliverables including (but not limited to) agenda memos, meeting notes, summaries, and strategic frameworks 
  • Survey deployment, data collection, and entry per specific projects
  • Research and summarizing of findings from online and print sources  
  • Ensure all meeting deliverables are proofed, formatted, and meet the highest standards.     


The candidate must have… 

  • A minimum of three-years’ experience with the coordination and management of multiple projects
  • Excellent writing skills and the ability to proof and format documents 
  • Skilled at doing outreach via telephone 
  • Be able to work collaboratively with others (co-writing, planning, etc.)
  • High competency working with MS Word, MS Excel, and Powerpoint as well as the G Suite (Google) of productivity tools
  • A minimum of a Bachelor’s Degree 

Ideal candidates will have some or all of the following…

  • A minimum of five-years’ experience with coordination and management of multiple projects
  • Master’s Degree with a focus on public affairs, organizational development, or nonprofit capacity building
  • Experience working with historically underrepresented communities   

This position will report to the Managing Partner and interact with members of the Creation In Common team as well as clients of the firm. 

Salary range is $23,500 to $26,000. This is a 20-hour per week position. This position may go full-time within six months. Included with the salary is a generous paid-time-off package as well as a monthly healthcare stipend to pay for insurance or go toward a health savings account. At this time, Creation In Common does not offer its own group health plan. 

To Apply

Please send a cover letter and resume to Dana Gillespie, Talent/HR Manager at by October 23, 2020. Please send any inquiries or questions to the same email address. 

IMPORTANT: Again, this is an early-career opportunity. If you are out of school within the last three to five years, in your cover letter please tell us why you are interested in the capacity-building field and how your education and recent experience prepares you for this position. If you are changing careers, please tell us why and how working in capacity-building is the right next step for you. Also, please help us understand how your past experience will translate to this work.